Virginia runs fiduciary oversight through an independent Commissioner of Accounts rather than the judge — and its accounting calendar is built around two unusual numbers: a four-month inventory and a first account covering just four months of activity.
Under §64.2-1300(B), every guardian of an estate, conservator, or committee must, within four months after the order conferring authority, return to the Commissioner of Accounts an inventory of: the ward’s personal estate under the fiduciary’s control, the ward’s real estate, ownership interests that pass at death outside probate, and periodic payments of money the ward is entitled to. Market values are stated as of the date of qualification — use exact figures, not rounded ones. Assets discovered later are reported within four months by amended inventory, a supplemental inventory, or (with permission) the next regular accounting.
§64.2-1305 sets a two-stage cycle:
You may end an account on any day of the month (e.g., May 31 instead of May 10) — a convenient way to align with bank statement cycles.
Every accounting must be accompanied by vouchers for all disbursements — original canceled checks, debit memos, or signed receipts (they are returned after review). The account (Form CC-1682) is signed by each conservator and certified true and accurate, including certification that probate taxes have been paid.
Virginia’s circuit court delegates day-to-day fiduciary oversight to an attorney Commissioner of Accounts. You file inventories and accounts with the Commissioner (with filing fees), keep the Commissioner informed of your current street address, and the Commissioner settles and approves the accounts. Statutorily, the Commissioner posts a list of fiduciaries with accounts pending at the courthouse and cannot approve an account until 10 days after posting (§64.2-1222).
The Guardian product keeps vouchers attached to disbursements and the 12-month account reconciled before the Commissioner sees it.
Within four months after the order conferring authority, filed with the Commissioner of Accounts on Form CC-1671, with market values as of the date of qualification (Va. Code §64.2-1300).
Within six months of qualification, covering the first four months of the estate's administration. Subsequent accounts cover each 12-month period and are due within four months of its end (§64.2-1305).
An attorney appointed by the circuit court to oversee fiduciaries day to day: they receive inventories and accounts, review vouchers, settle accounts, and report to the court.
An honest error is corrected by amended filing. A false entry or statement in an account signed under oath carries a civil penalty of up to $500 (§64.2-1305(D)) and can support removal proceedings.
This guide is general information, not legal advice. Rules vary by jurisdiction and change over time — confirm the specifics with the court, agency, or a qualified professional.